Managing
Advisors4Advisors Person Of The Year In RIA Practice Management: Sheryl Rowling
Monday, December 17, 2012 15:31

In announcing last week that her TRX rebalancing app was integrated with Morningstar Office, Sheryl Rowling reached a new plateau, and it is sure not to be her last.

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Rowling, 56, is no software genius, but she is an entrepreneur and totally independent—especially in the way she thinks. Many CPAs know the Internal Revenue Code but among the nation’s 4,500 Personal Financial Specialists, only Rowling created software to automate rebalancing of investment portfolios tax efficiently across an RIA’s client base.

“Harvesting losses and gains and managing portfolios tax efficiently is the most time-consuming and error-prone part of an RIA business and, if you really want to do it right, it must be automated—just as CPAs must automate tax return preparation,” says Rowling.


In creating Total Rebalance Expert (TRX) software as a complement to any of the major portfolio management software (PMS) systems used by RIAs—a solution that was not bundled with a custodial platform, PMS or other advisor apps—Rowling enables advisors to choose best of breed applications. TRX thus supports a practice management style embraced by the most demanding fiduciaries and that keeps technology costs down. That’s why Rowling qualifies as the first Advisors4Advisors Person Of-The-Year in RIA Practice Management.


Rowling is one of a kind. A woman, a CPA/PFS, she is the owner of a successful RIA who started a technology business. If this combination of characteristics is not enough to make her a unique individual, Rowling’s motivation in life is rooted in the ancient Jewish tradition of trying to make the world perfect. “I was raised to believe in the idea of repairing the world,” Rowling says. “If I see a way I can be a benefit, then that’s the direction I am compelled to go in.”


By Jewish standards, Rowling seems not to be particularly religious. She does not obey Sabbath laws, dietary restrictions, or other basic precepts of Jewish Law. But a concept referred to in Hebrew as “tikkun olam” guides her every move. “So I branch out from my comfort zone because overriding it in my own little world is internal code that I need to do something good in my life, and in the end that wins out over everything else.”


Rowling branched into creating an automated rebalancing platform after becoming frustrated with the solutions available. About eight years ago, Rowling looked at the two solutions available to RIAs for rebalancing and made the decision to adopt iRebal at her firm, paying its $50,000 annual price tag. (It’s since been reduced to about $20,000). Back then, she says, she and another advisor in her firm each spent 20 hours a week for six months to get the program working. Rowling says she would go to sleep dreaming about spreadsheets. “It was a horrendous process,” she says, “and we were told we were one of the quicker implementations.” Despite the high price tag and time-consuming implementation process, Rowling says “it was worth it” because her firm had a reliable rebalancing solution.


In 2007, however, TD Ameritrade Institutional acquired iRebal and began using it as a way to help lure new assets to TDAI. “I was not sure it would be a successful strategy and I was concerned that we would not get the same support because we did not use TDAI as custodian,” says Rowling.


Because iRebal was important to her RIA, costly, and had become integral to TDAI’s business strategy, Rowling says she felt like her firm was in a precarious position. So she sent a staffer to investigate what at that time was the only alternative to iRebal, a program called Tamarac. Rowling says the staffer reported back that Tamarac involved about the same price tag as iRebal and was likely to be even more complex to adopt.


Rowling began to view her rebalancing predicament as one that many other RIAs were also facing. The idea of creating a rebalancing app that could serve “bread and butter advisors” had captured Rowling’s interest. It was during this time in 2007 that Rowling agreed to go with an old college friend, Cheryll Lurtz, on a “walkathon” to raise money for breast cancer treatment. Lurtz, a successful software developer, spent three days walking and talking with Rowling, and the two made plans to launch TRX.


“For advisors with less than about $300 million under management, there was no solution that was accessible in terms of implementation and cost,” Rowling says, whose San Diego-based RIA manages about $250 million. “Yet these are advisors who want to serve clients as fiduciaries and cannot be efficient enough to meet that standard without a tool like this.”


“There are too many clients that get taken advantage of by advisors who are sales people,” says Rowling. “The more I can enable RIAs to grow their practices and help them do a better job, the more business can be taken away from stockbrokers who are not doing what’s in their clients’ best interest.”


In TRX, Rowling and Lurtz created a program that could be implemented by most RIAS in two or three weeks and cost about $10,000 a year. (Special pricing for small firms starts at $5,000.) Last week, TRX announced an integration with Morningstar Office, and TRX previously had integrated with Black Diamond, FinFolio, Orion, PortfolioCenter and Advent Axys, and it is currently working on integrating with additional PMS systems.


A key difference between TRX and most other rebalancing programs is that TRX is a standalone application. While Rowling acknowledges that a solution bundled with a custodian, PMS, CRM, and other platforms can be easier to implement, she prefers to support an unbundled approach. “In my RIA, I want to know that everything I am doing is the very best than can be done for my clients,” says Rowling. “If I have a bundled solution that has a financial planning application I do not like, I am locked into it or I’ll have to replace all of the major systems I am using in that bundled solution because of the economics of bundled packages.”


Rowling says implementing best of breed apps may, in some instances, be easier than a bundled app. “These days, these programs all talk to each other,” she says. 


TRX’s tax management capabilities give advisors the option to trade with or without “location” optimization and can automatically perform tax-gain harvesting as well as tax loss harvesting. TRX provides schedules for clients to donate shares to charity on a schedule and optimizes the sales of different lots. Rowling says TRX’s automation of capital gain distribution avoidance is patent pending, and the program produces a report that advisors can give clients to show how much they’re saving by managing investments tax efficiently. In addition, a new instant analysis feature was granted a patent recently.

 

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Privacy And Personal Protection Are Top Concerns Of The Wealthy, Particularly Regarding Their Children; Here's An Opportunity To Deepen Client Relationships And Show Even Greater Value
Wednesday, December 12, 2012 12:45

Tags: client education | client service | privacy; security

How many of your clients’ children have their own smartphones? How much do your clients know about the information the apps on those phones collect about their children?
 
A report just issued by the Federal Trade Commission (FTC) says that apps transmit the phone number, precise serial code (a.k.a. location) of a mobile device, and track activities of children without their parents’ knowledge or consent.

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One of the top concerns of the wealthy is how to teach their children to be safe online. Few of them have likely wondered about the apps on their children’s phones.
 
The FTC is working to strengthen protections for children by requiring site operators to gain parental permission before collecting many types of personal information from children.
 
But companies including Apple, Google, Facebook, and Viacom along with technology associations and marketing industry groups are pushing back against the effort.
 
They say the agency’s proposed solution is so broad it could keep companies from offering sites, apps, and other services to children.
 
The FTC thinks the problem is systemic and that parents should not think that prohibiting certain apps will solve the problem.
 
Most apps also fail to alert parents when they involve interactive features to encourage children to make purchases for virtual goods within the app.
 
More and more, the wealthy are looking for advisors who care about their families’ needs, not just how many assets they have.
 
Until privacy safeguards are upgraded, parents have to make a conscious effort to educate their children on the dangers of giving information through an app or online.
 
Even if the FTC succeeds in raising protective standards for children, parents may wish to institute their own protective strategies.
 
Educating your clients on these matters is an excellent way to deepen your relationship and show them highest value you have to offer.

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Advisors Bullish On Logos; Worth the Expense Even If Effectiveness Can't Be Measured
Tuesday, November 27, 2012 18:56

Merrill Lynch and Fidelity don’t have anything on Jeanne Gibson Sullivan, CFP of Financially in Tune.

Yes, Merrill has its readily recognizable bull and Fidelity its long-standing pyramid.  And yes both of those companies, as well as others of that ilk, are able to and often do spend millions of dollars developing and advertising their logos and messages.

But all that that hasn’t stopped Gibson Sullivan and other advisors of her ilk from creating – often on a very small budget - and using logos of their own to convey a visual message to prospects and clients.

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In Gibson Sullivan’s case, she uses a stack of three coins as her logo on her letterhead, website, business cards, marketing materials and the like. In addition, she submitted her company’s logo to Fidelity and Schwab so it’s included on her client statements. And she’s uploaded her company’s logo (see image below) to Morningstar for her client quarterly statements – all at no cost.

Like Gibson Sullivan, Jason Branning, CFP of Branning Wealth Management, uses a logo (a play on the firm’s name - BWM) on his company’s website, letterhead, business cards, newsletters, e-correspondence  via Constant Contact, as well as his business Facebook account.

Dave Caruso, CFP, the founding chairman and managing director of Coastal Capital Group, uses a logo – a stylized sailboat (a play on Caruso’s love of sailing and his firm’s proximity to the Atlantic Ocean among other reasons) – as well. “We've actually had three versions already of our logo over the last eight years,” says Caruso. “We freshen it every three to five years to make sure there were in line with the firm identity meeting the firm’s personality.”

Others, meanwhile, have had a long-standing or better yet a long-imagined logo in place. Case in point is Neal Solomon, CFP, CLU, ChFC, CASL, the managing director of WealthPro. His logo (see image) is a custom design from an idea he had a couple of decades ago. “I hired a graphic designer to create the image based on my idea,” he says.  “Then I took the time (and went to the expense) to register the mark as a registered trademark with the United States Patent and Trademark Office.  So it is our unique identifying ‘mark’ and I can prevent others from using a similar look.” The logo is named “The Graph Climber.”

 

The idea, says Solomon, is branding. 

 

Other advisors, meanwhile, don’t have a logo per se. Instead, they’ve improvised or used off-the-shelf templates. “I primarily use my business name, Aqua Financial Planning, in an aqua color as my ‘logo’ on everything,” says Francine Duke, CFP. 

Improvised or not, off-the-shelf or not, Ed Gjertsen II, CFP, vice president Mack Investment Securities, Inc. is a big believer not just in logos, but in the science and art of marketing and branding. “I believe logos are very important in the overall branding of a firm,” says Gjertsen. “In the financial services industry, there are only a handful of logos that come to mind yet, in the consumer discretionary world, I can think of dozens.  What are the McDonald’s, Starbucks and Lexus’s doing (outside of millions of dollars in ad buys) that our industry is not?”

Costly affairs?

In some cases, advisors spend hundreds, even thousands of dollars creating a logo. In other cases, not so much. “The cost of my logo was quite low,” says Gibson Sullivan. Low indeed. She asked her son’s friends who were good artists – and just 15 years old at the time – to draw a few sketches.

Gibson Sullivan chose one of the sketches (only one friend took the time to do sketches, she says) – three coins stacked.  “I liked it because it was simple and to the point,” says Gibson Sullivan, who then had a graphic designer turn the sketch into a real logo. (By the way, Gibson Sullivan did pay her son’s friend, who is now a senior in high school and has designs on studying graphic design in college, for the logo.)

“Once the logo was done, and I paid for the signs for my office, there was virtually no cost,” says Gibson Sullivan.  “I did have some labels printed that I attach to folders (purchased in bulk at Staples for short money) for use when I present information to clients.”

Some advisors, meanwhile, are keeping the logo/branding exercise not just inexpensive, but fun and quirky. Duke, for instance, recently purchased the new iPhone 5 and got, of course, a white case with aqua trim.  Duke is also keeping her eyes open for an aqua-colored car. “If Mary Kay could have a pink Cadillac, this should be ok for me,” Duke says. For the record, Duke does use a small logo on her company’s website that she downloaded from Microsoft for free, but she is “probably going to get rid of that as I don't use it elsewhere at all.”

Gjersten would likely applaud Duke’s and Gibson Sullivan’s approaches to creating and using a logo. “For a firm just starting out, the consistency of brand is important but doesn’t have to be expensive.” he says. “Today’s software programs make logo making easy and economical.”

The end game

In Solomon’s case, there was an expense associated with creating the logo, but it was more than worth it. “I think that it has been worth the expense,” he says.  “Actually if I ever wanted to - I could sell the trademarked image itself as an intellectual property asset.  But I have no plans to sell my mark in the foreseeable future.”

Other firms have spent thousands – though under five figures and certainly well under the six or seven figures that Merrill and Fidelity spend – on logo and branding efforts. However, they do so with a very specific end game in mind.

“We want to make sure that we identify ourselves as Coastal Capital Group as opposed to LPL Financial,” Caruso says. “It's probably (cost us) less than $5,000 or so to do a total revamping. So basically we are spending as much as we think we need to spend at this point.”

Indeed, much like the process that many large firms go through when creating a logo, advisors interviewed for this article think long and hard about the message their logo ought to convey. Says Gibson Sullivan: “The type font was somewhat important as I wanted the “F” in ‘financially’ to be a similar font to the “f” in “forte” in music, which means the strong part of the music (a subtle nod to my love of music, and the name of my firm “Financially in Tune” that I would never expect anyone to pick up).”

In his case, Branning says having a logo can be worth the expense. “Yes, if it is effectively communicating the message of the business in a memorable way,” he says.

For Ben Coombs, though retired from the financial planning business for 13 years now, communicating the message of the business in a memorable way was job number one for his firm. “My partner and I chose our company name ‘Petra’ to speak of in whom we believed,” he says.  “It comes from Matthew 16:18, ‘upon this rock build my church.’ It was upon this rock that we wanted to build our business as well.”

So, says Coombs, he and his partner chose a stylistic mountain peak for the firm’s logo. 

Other advisors also say they want their logos to be memorable. “Hopefully it is recognizable, memorable – and unique,” says Solomon.  “It is intended to convey a sense of focus in the pursuit of important financial goals.  Obtaining financial objectives is not easy – it requires effort similar to a long climb.  But by showing that it is a graph being climbed, we hope to make clear that the goal involves something measured and measurable.”

And for Solomon, the good news is that he knows that some clients recognize and open his firm’s mail when they see the logo. 

Measuring effectiveness

As for measuring the logo’s effectiveness, Coombs - like Solomon - used the empirical approach. He would tally how often he and his partner were asked what “Petra” referred to. And that, he says, happened two or three times a year. “So we felt it was effective; both the name and the logo,” Coombs says.  “And it didn’t cost much.  We hired a graphic artist who went to my partner’s church who chose our colors and came up with the graphic for our logo.”

For the most part, however, advisors say they are unable to measure the effectiveness of their logos. “I can't say for sure,” says Duke.  “I'm just having fun with it and the nice thing is, it costs me nothing.”

Gibson Sullivan isn’t able to measure the effectiveness of her logo just yet, but she does feel that her firm’s logo “adds a polish to my materials and perhaps legitimacy for a sole practitioner with one employee now.”

Others also say it’s less about measuring a logo’s effectiveness and more about the warm and fuzzy feelings one gets from having a logo. “Well I’ve never done anything to formally study (the effectiveness of his firm’s logo),” says Solomon.  “It makes me feel good and creates a tangible image for the practice I’ve worked so hard to build. Does that count?  Seriously I think that people associate the image with us.  It’s all about creating a unique identity.”

Like Gibson Sullivan and Solomon, Caruso hasn’t measured his company logo’s effectiveness either, but he too thinks it’s worth the effort. “We started this so that we could standardize all our corporate literature,” says Caruso. “So that things look like they belong and are not are just pieced together.”

In his firm’s case, Caruso says creating the logo has been an evolution vs. a revolution. And when his firm recently merged with another firm, he felt it was imperative to update the logo again. Caruso also hired as part of his firm’s branding process, a consultant to help with social networking and putting the firm’s message together as well.

“I think it’s important for us to be consistent in all of our lines of communication, but we are not fanatical about it,” Caruso says. “I truly don't know if it’s effective or not and quite frankly have no way of gauging it for a firm our size. “

Gjersten says his firm doesn’t measure the effectiveness of his firm’s logo, but like other advisors his firm puts the logo on every piece of correspondence, business card, notepad, and the like.  (See the Mack Investment Services logo that was originally designed by a graphic artist client when the firm was founded back in 1986.)

 

Ultimately, Gjersten says a firm’s has to measure the effectiveness of its entire marketing effort not just the logo. “How effective the logo is has more to do with marketing dollars after its creation than the cost of the logo itself,” Gjerstan says. “A firm’s external brand, to be successful, needs to be consistent and measured.”

Like Gjersten, Branning tends to view a firm’s logo in the context of a larger picture. “A logo can be effective if it communicates a core business message or philosophy,” says Branning. “A logo should aim to communicate its message in both form and substance - how it looks and what it says. I would measure a logo on its ability to communicate business message and philosophy that is memorable (or sticky).”

The bottom line

Ultimately, advisors say having a logo says something about their firm that isn’t said without a logo. “The professional tone is important to me, plus it adds a small bit of color,” says Gibson Sullivan.  “Most importantly, I have been able to keep the cost incredibly low, which is important for a small practice.”

Others share that point of view. “I think the best way to put it is that allows you to be more professional using a logo with some relevance to our current times and can only hurt you if it's ugly and outdated,” says Caruso. “I think this is one of these cases where we play defense, not offense.”

And Gjersten had this to say: “I believe the difference in the ‘success’ of logos has more to do with how a logo is used rather than if they are used at all. A firm may spend a lot of money on a visually impactful logo yet fail to promote it correctly.  The logo, in my view, is a visual representation of your brand.  Logos, when used effectively, create an instant recognition among current and potential clients of your firm.”

Financial advisors might not always agree on lots of topics, but on the subject of logos and whether to have one there’s almost universal agreement. “I think that financial professionals – and any business for that matter – should use quality logos as a part of their brand building effort.” 

Do you have a logo? If so, let us know in the comment field below whether and how you use it and whether and how you gauge its effectiveness.  Is it worth the expense? If you don't use a logo, why not?

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Advisors Struggle To Help Clients With Year-End Issues; Have To Deal With Procrastination And The Annual “After The Holidays” Refrain
Monday, November 19, 2012 21:14

The holiday season is upon us. And contrary to what you might think, advisors are anything but cheerful about this time of year. Yes, there’s the fiscal cliff and all the hassles associated with planning for rising tax rates and cuts to government spending.

But there’s something else that troubles advisors come the last six or so weeks of each and every year.

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Clients, say advisors, go into hibernation.  And that makes it hard to for advisors to do what they need to do before the end of the year.

“The greatest challenge is client procrastination,” says Rick Cross, managing director of American Portfolios. “’After the holidays’ has become a mantra for most (clients) who would prefer not to address financial decisions.”

The procrastinating clients would prefer the Washington political strategy of kicking the can down the road, according to Cross, who has 34 years of experience in the insurance, investment and tax preparation industry.

Cross says he’s able to get his client’s procrastination by talking tax planning. “No one wants to miss the boat on achieving a higher refund next year,” he says. “With that in mind, I start with the tax discussion and once the clients are emotionally involved, getting them to take action on investment and insurance advice is more achievable.”

Cross is not alone. Getting clients to “find the time” or “create the urgency” do some year-end financial planning is the biggest challenge Louis Barajas, MBA, CFP of Louis Barajas, LLC faces this time of year.

And Tanya Shaw Steinhofer, CFA, CFP, of Redwood Grove Wealth Management, says her biggest challenge during the holiday season is keeping clients focused on completing things that need to be done by year-end, such as Roth conversions, charitable giving, and the like. “It’s also a challenge to schedule meetings as people get so busy this time of year and have so many demands on their time,” she says.

Other advisors also say that making sure all RMDs and Roth conversions are complete is the biggest challenge they face this time of the year.  For his part, Bud Kahn, CPA, CFP of Wealth Management Strategies, addresses that challenge by setting Dec. 1 as the required completion date.

To be sure, the possibility of the fiscal cliff is causing more than its share of headaches. “Our biggest challenge is addressing all the potential tax changes that will or may come into effect next year,” says Joe McCabe III, CPA, CFP, president of Vestpointe Wealth Management. “We are analyzing portfolios and reviewing our clients’ tax situations to try to plan for the uncertainty with future tax laws.”

McCabe says some clients are considering making large gifts to take advantage of the current gift and estate tax laws, while others are looking to shift income and/or deductions into the appropriate year.

What' are the biggest challenges that you and your firm face as we head into the holiday season, and what do you do to address those challenges? Let us know in the comment section below.

 

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Exposing Interns And New Hires First Off To The Meat Of The Business Grooms Them Well To Become Associate Advisors
Wednesday, November 14, 2012 13:06

Tags: Advisor businesses | business strategy | practice management

Interns working in advisor offices during the summer typically get fed clerical work and little exposure to the day-to-day world of the advisor industry.
 
New hires also are often handed clerical work as they begin their careers. But more senior advisors are now including both interns and new hires in client meetings, mentoring them, and including them in the day-to-day activities of the business.

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Firms at the forefront are even helping interns and hew hires assess their greatest talents for the business. They are assessing compatibility with firm culture.
 
This offers a comfort level for interns and new hires as well as for the senior advisors for whom they will be working.
 
Interns at some firms are groomed to become associate advisors. They are not involved in business development but they sit in on investment committee meetings and help prepare for upcoming client meetings.
 
Although everyone makes mistakes, they can be costly and interns and new hires are more vulnerable since they are new to the business. That may be why they traditionally have been relegated to clerical work.
 
Assessing talents, mentoring their development, and developing authenticity and straightforwardness can prepare new hires for the rigors of the business, help ensure their success, and make them a valuable part of a successful advisor team.

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